It’s that time of year again when we start planning to host the annual Old-Fashioned 4th of July in Heritage Park! This free community event will be held on Saturday, July 4 from 9:30 a.m. – 12:00 p.m.
One thing that makes our 4th of July event a continuing success each year is the participation of local individuals, businesses, and organizations. In the past we have been blessed with everything from monetary donations to support KORA doing a live broadcast to the free watermelons we serve to the guests. Many of our donors also provide items for our silent auction. Additionally, each year we have a wonderful group of exhibitors who set up booths and share their organization’s unique message/function with our attendees.
Based on prior years, I estimate that the 4th of July will cost between $2,200 and $2,500 for us to host. These are draft numbers; I will not have finalized numbers until May or June. The past few years we’ve been able to about break even or come out a little ahead solely due to the generosity of our sponsors and donors.
While last year’s event was very successful, we are always looking to improve and make this an even better community experience. We would like to call on all our supporters to help expand our list of sponsors/donors/exhibitors for the 2015 4th of July event.
First of all, if you know an individual or organization who might be wiling to sponsor some aspect of the event, or donate to the event or the silent auction, please contact them. We can provide you with a fundraising request letter as well as an electronic version of the IRS 501(c)(3) letter, our EIN letter, and our bylaws if your contact needs or requests any of these supporting documents. If you are not comfortable contacting them, we would at least appreciate an introduction so that we don’t have to “cold call” on anyone.
Second, if you know any non-profit organizations in Brazos County who might like to be an exhibitor, please extend them an invitation. Inviting non-profit exhibitors highlights the wonderful and varied services provided by these organizations in our community. For-profit groups are welcome as long as their purpose is to provide some type of free activity or educational message to the community, rather than advertising or selling their products (e.g., Home Depot’s craft activity booth). Interested exhibitors are welcome to contact me with any questions.
Below is a list of last year’s donors and exhibitors to give you an idea of who has supported our event in years past. Any sponsors/donors or exhibitors will be acknowledged in our program, on social media, on our 2015 4th of July webpage, and with a written thank you letter acknowledging their contribution for tax purposes. The Brazos Heritage Society is a 501(c)3 organization for purposes of donations.
Sponsors/donors and exhibitors from last year:
BSA Troop 383 (St. Joseph Catholic Church)
The Downtown Bryan Assn.
The Farm Patch
KORA BROADCAST SPONSORS
John and Keith Halsell
Dan and Nat Hilliard
Tom and Caroline McDonald
Homer and Beverly Myers
Bookman and Florence Peters
Mervin and Annette Peters
SILENT AUCTION DONORS
Baylor Athletic Department
Brazos Valley Bombers
Brazos Valley Museum of Natural History
Dallas Stars (Hockey)
FC Dallas (Soccer)
Gene and Jerry Jones Family Charities (Dallas Cowboys)
Texas Rose Boutique
The Chocolate Factory
A & M Garden Club
American Red Cross
Brazos Spinners and Weavers Guild
Brazos Valley Veterans
Daughters of the American Revolution
Habitat for Humanity
Museum of the American GI
The American Legion Earl Graham Post #159 Auxiliary
The Brazos Bluebonnet Quilt Guild
The Brazos Valley Museum of Natural History
The James C. Taylor Assn.
FINALLY, we cannot truly put on a good community event without the help of volunteers. This is a labor-intensive project and we can use help in the following areas:
Setup (active position in the sun)
Children’s Games (active position in the sun)
Face painting (sitting under canopy)
Ticket Sales (sitting under canopy)
Silent Auction (sitting under canopy)
BHS Booth (sitting under canopy)
Concessions – 2 booths (active under canopy)
Clean up (active position in the sun)
Thanks for your help!
Stephanie Hilliard, President and Randy Hilliard, Events Chair